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Indiana Commission on Public Records

ICPR > Micrographics & Imaging Services Micrographics & Imaging Services

Micrographics and Imaging Services (MIS) provides cost-effective imaging and microfilming services to State government pursuant to standards adopted by the State of Indiana.

Image: microfilm Microfilm past and present Indiana government records for the future. MIS will microfilm your records to the highest quality standards. Using standards prescribed by 60 IAC 2 and the Indiana Rules of Court, Administrative Rule 6 for permanent preservation. This rule provides the parameters for density and resolution, and the specific targets that are required for every roll of film. MIS follows this rule to ensure that the documents that are filmed today will be accessible up to 500 years from now.

Scanning and Digital Services

For those who require preservation of permanent records along with the ease of accessibility of a CD,  MIS paper document scanners have the capability of scanning 60,000 plus images per day. All documents are scanned into a TIFF Group IV format. MIS creates a “batch” file, and all the documents within the file are placed into the batch. When accessing the file from the CD, the user simply opens the needed batch file and views the documents within the batch.  All permanent records scanned by MIS will meet all State Standards for preservation as outlined in the Oversight Committee on Public Records and Indiana Administrative Rules.

MIS is able to convert non-archival paper documents to digital TIFF Group IV images. Several options remain:

  1. For short term needs, images can be written directly to CD.
  2. For longer storage, it is recommended that images be written to film via our Archive Writers.

Traditional Microfilming Services: 16mm and 35mm Cameras

16mm: All standard documents, from business card to legal size, can be filmed on 16mm film. Each roll will hold approximately 2500 images. The pricing for each roll includes film, filming, processing, duplication, acid free and kraft storage boxes, and spool.

35mm: Larger documents, including books, newspapers, and blueprints must be filmed on 35mm film. Each roll will hold approximately 500 images (depending on the size of the document). The pricing for each roll includes film, filming, processing, duplication, acid free and kraft storage boxes, and spool.

  1. Processing: MIS has an in-house processor that allows us to process both 16mm and 35mm films. We run control strips on the processor daily to ensure that it is set consistently. Each roll is processed and inspected for density, resolution and the required targets.
  2. Duplication: MIS offers duplication of both 16mm and 35mm films on either diazo or vesicular film.
  3. Cartridge loading of 16mm film.

* All master film will be stored in the Commission on Public Records climate-controlled vault at the Indiana State Archives at no additional cost.

Computer Output Microfilm (COM)

A preservation and cost-saving solution for long-term electronic records. COM services available upon request.

Questions?

For additional questions or pricing information, please contact Brian Taylor at:

Phone: 317-233-3746 or 317-232-3381

E-mail: btaylor@icpr.in.gov

Brian Taylor
Indiana Commission on Public Records
Micrographics and Imaging Services
100 N. Senate Avenue, Room N055
Indianapolis, IN 46204