IN.gov - Skip Navigation

Note: This message is displayed if (1) your browser is not standards-compliant or (2) you have you disabled CSS. Read our Policies for more information.

IDOA > Travel Services Travel Management Office

Subscribe for e-mail updates

The Travel Management Office:

  • Assists state employees with business travel arrangements.
  • Enforces state travel rules and regulations.
  • Works to minimize state business travel costs.

The Travel Management Office also drafts and implements policies dealing with state employee business travel.

All out-of-state business travel by state employees, board and commission members, persons under contract with the state, and all others seeking state travel reimbursement must be reviewed and approved by the Travel Management Office. Those seeking to travel out of state must complete the Authorization for Out of State Travel, available below.

Hotel, Parking, and Mileage Rates

Preferred Hotel Policy

  • The current in-state lodging rate is $89 per night plus all applicable tax.
  • If you are staying in downtown Indianapolis, you must use a preferred hotel in order to obtain reimbursement. If a preferred hotel is not available either through Trip Manager or by contacting the on-site travel agent, please contact the travel office.
  • The maximum base rate for airport parking is $9.00 a day, however if the facility charges airport fees and gas surcharges those may be reimbursed with an itemized receipt.
  • The mileage reimbursement rate is $0.44 per mile for all business miles driven.
  • Enterprise Car Rental

Authorization Forms and Instructions

Instructions for Out of State Travel Authorization

  • Authorization for Out of State Travel: xls | pdf
    All state employees who are scheduled to travel outside of Indiana on state business must complete an Authorization for Out of State Travel form prior to their departure (State Form 823). The form outlines the employees expected itinerary as well as estimated travel expenses. Instructions detailing how this form should be completed are available above.

    NOTE: The form is to be printed on 5 part carbonless standard sequence paper. This paper is not available on the State's QPA; however, it can be purchased through Central Printing by filling out State Form 44874 (a request for copy service) and asking for the 5 part carbonless standard sequence paper. In order to print the form on this paper, put the 5 part carbonless paper in your printer and request 5 copies. Please make sure you print on the correct side in order to obtain the signatures throughout all 5 pages.

Travel Request and Reimbursement Forms

Travel Request Form (doc)
To streamline the process of requesting travel accommodations, including airfare, hotel rooms, and rental cars, please complete the Travel Request Form.

  • Travel Voucher  
    A Travel Voucher must be submitted after a state employee returns from business-related state travel. The travel voucher enables the employee to recoup actual travel-related expenses and enables the state to attribute those expenses to the appropriate state account.
  • Certification for Missing Receipt
    The Certification for Missing Receipt form enables state employees who have traveled on behalf of the state to apply for reimbursement without a substantiating receipt.

Policies

State Travel Policy

All forms must be submitted to the IDOA Travel Office for approval. Incomplete forms may be delayed or may be returned to the submitting employee for completion.

Contacts:

Minnie Hoskins
Travel Director
Phone: (317) 232-4258
Fax: (317) 233-0012
E-mail: mhoskins@idoa.IN.gov

To make travel arrangements:
Tammy Duran
On-site Travel Agent
Carefree World Travel
Phone: (317) 233-5418
E-mail: carefree@idoa.in.gov
Travel Request Form