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Indiana State Library

Library > About the Library > General Information > Donations Policy Donations Policy

The Indiana State Library Foundation acknowledges the great importance of gifts and donations to the State Library’s operations and to its future development. The Foundation gratefully accepts gifts and contributions for the development of State Library collections, programs, and services. Modest gifts are much appreciated, as are bequests, endowments, and larger contributions.

Any restrictions on gifts, including endowment funds, must be submitted in writing to the Indiana State Library Foundation and approved before such gifts can be accepted.

Prior to making any donation, please contact:

Indiana State Library Foundation
Attn: Gift/Donation Coordinator
140 N. Senate Avenue
Indianapolis, IN 46204
PH: (317) 232-3675
donations@library.in.gov
http://www.islfoundation.org/

Types of Gifts the Library May Accept:

Monetary Donations; Bequests/Devises; Endowments

Monetary gifts are crucial to the Library's efforts to preserve and grow its collections. The Foundation also offers membership plans and benefits for its donors. Click here to learn how to join the Indiana State Library Foundation.

The Board may, at its discretion, transfer private funding, gifts, donations, bequests, devises, and contributions intended for the Library to the Foundation established under I.C. 4-23-7.1-42.

Personal & Real Property

Gifts of personal property, such as art, portraits, antiques, collectibles, equipment, and other items may be accepted at the discretion of the State Librarian or the Foundation.

Gifts of real and/or personal property are accepted with the understanding that the item may be sold, given away, or otherwise disposed of at the discretion of the State Librarian or the Foundation.  Any proceeds derived from such disposal may be used by the Library in a manner most beneficial to its growth and development.

Library Materials

The Library welcomes library materials (books, periodicals, microform, manuscripts, etc.) for addition to its collection. Gifts of materials are accepted with the understanding that the Library reserves the right to determine whether the material should be added to the collection based on the Library’s Collection Development Policy. If materials are accepted but not added to the collection, the Library will exercise the right to offer them to another library or otherwise dispose of the item(s).  Items will not be returned to the donor

Evaluation of gifts for inclusion in the collection will include consideration of the physical condition and content of the material and the cost to the Library in cataloging, maintaining, and preserving the materials.  Any items added to the collection will be re-evaluated in the future on the same basis as purchased items.

Ownership:

Gifts given to the Foundation become the sole property of the Indiana State Library.  The donor is required to fill out a Deed of Gift form relinquishing all ownership rights to materials and other donated personal property.  The Library will not return materials which are not added to the collection. 

Tax Considerations:

The Foundation is a 501 (c) (3) nonprofit, public charity and gifts may be tax deductible.  Once a gift of real or personal property is accepted, the Foundation may not be able to accommodate an appraisal.  Thus, if you are considering a tax deduction and you wish to have your gift appraised, you should do so prior to making the donation.  The Foundation will not perform appraisals for tax, inheritance, or other purposes.  Acceptance of a gift which has been appraised by a disinterested party does not in any way imply endorsement of the appraisal by the Foundation.

Acknowledgement of Gifts:

The Foundation may formally acknowledge the donor’s gift with a gift receipt or letter.  However, any gift receipt or letter of acknowledgement will not include a statement of value for non-monetary gifts.  If the donor wishes to have a list of items referenced in the acknowledgement, the donor should provide that list to the Foundation for attachment or inclusion in the acknowledgement letter. Public acknowledgement of gifts is at the discretion of the Foundation.