Vendor Information
How To Do Business With PERF
The Public Employees' Retirement Fund (PERF) often contracts with individuals and companies to perform necessary services or provide needed products. The Board of Trustees of PERF is committed to an ethical and competitive process for making general procurement decisions in order to spend money wisely and provide effective Fund administration. Information on this website is provided only as a guide to help those who seek to do business with PERF. Indiana laws and administrative regulations, and policies and practices approved by the Board of PERF, are the final governing authority.
CONTACT INFORMATION
Please be aware that all purchasing is done through the Procurement Office of PERF. Contact with any other PERF employee or Board member during a competitive bidding process may disqualify that vendor from doing business with PERF.
- Stan Lanman, Procurement officer
- 143 West Market St., Indianapolis, IN. 46260
- 317-233-4120
- slanman@perf.in.gov
PURCHASING POLICY
It is PERF's practice that the Procurement Officer invite quotes for all purchases above $500, when feasible. Board policy requires that, when practicable, the Procurement Officer invite at least two quotes for all purchases from $25,000 to $100,000. Through a prescribed formal quotation process, the Procurement Department obtains pricing, product, and service information from multiple vendors to do comparisons and make such purchases. Often, vendors are directly solicited for these opportunities from our list of identified vendors. Any vendor may be included on the identified vendor list by submitting a Vendor Questionnaire.
As a matter of good business practice, procurement will be conducted in accordance with the following initiatives when feasible:
In addition, the following entities will be considered for all solicitations:
- Certified minority-owned enterprises (MBE)/Certified women-owned enterprises (WBE)
- Indiana Businesses (Buy Indiana Initative)
- Indiana Small Businesses
PERF also publishes opportunities to bid on goods or services that might be applicable to the administration of the Fund on our website, as well as in appropriate periodicals and newspapers.
REQUEST FOR QUOTATIONS
A formal request for quotation is issued whenever competitive written quotes are required in accordance with PERF's procurement policy. These quotes are open to all respondents, and provide the specifications and quantities desired.
REQUESTS FOR INFORMATION
A request for Information (RFI) is a preliminary step to a request for proposal (RFP), although an RFI does not guarantee that an RFP will follow, and an RFI is not required before an RFP is issued. Submitting a response to an RFI does not create a future advantage during a resulting RFP process, but does provide information to PERF which may be used to determine the final scope of services for any RFP that may result from the RFI.
REQUEST FOR PROPOSALS
A request for proposals may include the specifications, quantities, time and place of delivery and other necessary information for the procurement of goods or services. The RFP process may include vendor interviews, follow-up documentation, and an extensive vetting process.
LINKS OF INTEREST
- Biz.IN.gov
- Out of State Corporation Doing Business with an Indiana Agency
- Indiana Secretary of State
