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Business Services Division

Business Services Division > Notary > Functions of a Notary Functions of a Notary

A notary public is a public officer of the state, authorized by law to certify documents, take affidavits, and administer oaths. A notary public is appointed for an eight year term. The jurisdiction of a notary public is statewide, but no notary public can be compelled to act outside of the notary's home county.

Notarization is important as an attestation that the signature or signatures on a document have been witnessed, and the parties identified by an impartial public official. Because transactions may be between virtual strangers, notarization serves to protect all parties by assuring their identities. Notaries are expected to be impartial, unbiased and without a financial interest in the agreements they notarize.

The notary public must list the following:

  • Name exactly as listed on his/her Notary Commission Paper;
  • Printed or typed name under signature;
  • Expiration date of notary commission;
  • County of residence;
  • Date notary is signing document to prove notary is active on date signed; and
  • Notary Public Seal

Official Notary Guide
Includes statues, definitions, fees, prohibited acts, definition of terms, duties and responsibilities.